Marketing/Proposal Manager

About Zubatkin

Zubatkin Owner Representation is a project management/owner representation firm that specializes in the management of building projects for not-for-profit organizations, including museum, educational, performing arts, and religious clients. Across our 28-year history, we have delivered projects for many prestigious institutions, including the American Museum of Natural History, St. Patrick’s Cathedral, Jackie Robinson Foundation, and 9/11 Memorial & Museum.

As owner’s representatives, we are responsible for overseeing all aspects of a project’s development, including the strategic planning, programing, design, approvals, construction and operational turnover. Our team includes over 50 experienced and dedicated staff members, as well as an In-house Technical Group comprised of architects, engineers, and construction specialists.

Job Description

Zubatkin Owner Representation has an exciting opportunity for a Marketing Manager to join its growing team. This is a full-time position that reports directly to the Director of Business Development & Communications. A Marketing Assistant is also part of the BD Department team and serves as a resource for advancing graphics, research, and other proposal / marketing materials.

The Marketing & Business Development team is responsible for promoting Zubatkin to existing and prospective clients, as well as industry peers and strategic partners. In partnership with the firm’s organizational leadership, the department sets the strategy and implements initiatives to cultivate new business, maintain internal and external communications, advance public relations efforts, and uphold Zubatkin’s overall brand.

The Marketing Manager will have the following responsibilities:

Proposal and Interview Preparation

  • Prepare proposals and associated marketing collateral to solicit new business for the firm. This includes the writing, editing, and verification of information for proposals.
  • Develop interview materials, including meeting agendas, PowerPoints, and leave-behind brochures.
  • Ensure consistency of deliverables with the firm’s graphic standards and brand.
  • The above will require interfacing with members from our senior management team, as well as individual project managers.

Tracking & Reporting

  • Track pursuit information in Cosential, the firm’s Client Relationship Management (CRM) database, and prepare bi-weekly reports. Assist in the maintenance of key business contacts for the company mailing list in coordination with the Marketing Assistant.

Administration and Research

  • Maintain and update marketing files, including resumes, project pages, and other templates. This includes writing and/or editing descriptions for new projects and coordinating graphic updates with the Marketing Assistant.
  • Support special projects and assignments as needed. Examples may include contributions to the firm’s monthly internal newsletter, coordinating all staff meeting presentations, and preparing client mailings/giveaways.

Support ZOR’s Vision

  • Assist Principals and VP’s in communicating overall marketing and BD objectives and vision to Zubatkin’s staff on a day-to-day basis, supporting them in developing outreach skills.

Desired Skills & Experience

The successful candidate will demonstrate the following qualities:

  • A bachelor’s degree with a minimum of 4 to 8 years of professional experience. A background in writing, marketing, communications, journalism, PR or advertising is preferred. Previous experience in the A/E/C industry is a plus.
  • Excellent writing, editing, communication, and organizational skills. This involves an ability to take technical concepts and translate them into concise and clearly written text. An attention to detail and the accuracy of information is of the utmost importance.
  • Positive attitude with an ability to adapt to shifting priorities and be resourceful. Good time management skills to meet client deadlines and manage multiple assignments and priorities.
  • Ability to work independently and in a team environment with staff of all levels of the company.
  • Proficiency in Microsoft Office and Adobe InDesign software.
  • A keen personal interest in Zubatkin’s business and projects (non-profit/cultural institutions) is valued.

Competitive salary and benefits are commensurate with experience. All employment decisions are made based upon qualifications, merit, and the company’s business needs, and the company prohibits discrimination or harassment based upon race, color, religion, age, sex, national origin, disability status, genetics, military status, sexual orientation, gender identity or expression, or any other characteristic protected under federal, state, or local laws.

To Apply

Please submit your resume and cover letter to careers@zubatkin.com.

Project Manager

The Project Manager is responsible for the daily management, supervision, coordination and successful completion of construction projects to meet time and cost objectives. He or she will function as a project leader, coordinating the responsibilities of both internal and external project team members. The Project Manager must be capable of simultaneously managing multiple projects.

General responsibilities will include, but are not limited to the following:

  • Monitor project development, including overall project budgets and schedules
  • Monitor general contractor and other vendors and consultants from content development through design and construction
  • Coordinate and act as liaison for project scope development between outside consultants and internal staff and other end users
  • Develop and maintain database of qualified consultants and contractors
  • Prepare requests for proposals or bid packages and manage bidding process for consultants and contractors
  • Level bids and prepare bid analysis
  • Participate in the awarding of bids and preparing of contracts and contract documents
  • Schedule and conduct job meetings as required
  • Provide project-specific information to consultants as needed
  • Work with accounting department to track internal controls related to capital projects including bidding, internal approvals, and documentation practices
  • Monitor contractor compliance with governmental requirements for insurance, licensing, permits, record keeping and site safety
  • Inspect projects in construction at appropriate intervals; assess work progress
  • Provide regular internal reports and updates to Senior Staff
  • Review all applications for payment and job related invoices
  • Assist in the management of vendor contracts, invoice payments and record keeping
  • Oversee and manage the transfer of the completed project to the Owner
  • Manage closeout process
  • Develop and maintain beneficial business relationships with Owners, Architect/Engineers and subcontractors for business development and marketing

 

Desired Skills & Expertise

Qualified applicants should have a minimum of 5 to 10 years of experience in a design or construction-related field.  A bachelor’s degree or background in architecture, engineering, construction/construction management, real estate development, facilities management, property management, construction field experience and project management is strongly favorable.  Proficiency in PC-based scheduling and spreadsheet applications, including MS Project and Excel, is required.

The successful candidate will also demonstrate strong management, leadership and communication skills, as well as the ability to work both independently and as part of a team in a fast-paced environment.   He/she should also be highly organized with the ability to plan and think strategically, and play close attention to detail for multiple projects.  A keen personal interest in Zubatkin’s business and projects is highly valued.

Competitive salary and benefits are commensurate with experience.  ZOR is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, gender, age, marital status, disability, national or ethnic origin, or sexual orientation.

To Apply

Please submit your resume and cover letter to careers@zubatkin.com.

Assistant Project Manager

We are looking for an Assistant Project Manager to join our team. The Assistant Project Manager will assist the Senior Project Manager/Project Manager with the daily management, coordination and successful completion of construction projects. He or she will function as a project team member, have an understanding of the scope of the project, be familiar with project participants, coordinating with both internal and external project teams.  The Assistant Project Manager is capable of working on multiple projects simultaneously.

Specific responsibilities include:

  • Function as an adjunct to the Project Manager and completing tasks as assigned
  • Assist the Project Manager team with procuring, negotiating and approving contracts
  • Assist with the development and review of internal and external reports including project budgeting, project cash flow forecast and project status reports
  • Assist with the invoicing review processes
  • Assist with change management process and claims mitigation
  • Develop and establish documentation and filing systems
  • Assist and participate in internal and external project meetings as needed, including responsibility for drafting and issuing agendas and meeting minutes
  • Maintain project tracking logs and monitor overall project correspondence
  • Assist with project turnover documentation, recordkeeping/retention, warranty administration and project closeout

General Background & Minimum Requirements

  • Preferred 4-year degree in architecture, engineering, or construction management,
  • Three to five years of experience in a design or construction-related field
  • Demonstrate a general knowledge in these areas: design management, estimating, scheduling, budgeting/cost control, financial reporting,
  • Ability to work in team environment
  • Strong technical and communication skills
  • Proficient in PC based scheduling and spreadsheet applications, including MS Project and Excel.
  • OSHA 10 hour certification

Competitive salary and benefits are commensurate with experience. All employment decisions are made based upon qualifications, merit, and the company’s business needs, and the company prohibits discrimination or harassment based upon race, color, religion, age, sex, national origin, disability status, genetics, military status, sexual orientation, gender identity or expression, or any other characteristic protected under federal, state, or local laws.

Working Conditions

  • Standard Office Environment
  • Applicant must be able to visit job sites, including climbing ladders, scaffolding, etc., to view the progress of construction.

To Apply

Please submit your resume and cover letter to careers@zubatkin.com.